Position available

Position:

Administrative Assistant

Job ID:

2076

Position Type:

Regular Full-time

City:

El Segundo

State/Province:

CA

Country:

US

Introduction:

Efficient Power Conversion Corporation is a leading manufacturer of Gallium Nitride power switches and we are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will support the management team and perform general administrative tasks.

Administrative:

  • Support the management team and help coordinate meetings, manage schedules, make appointments, arrange travel, screen and delegate incoming calls, and provide other general assistance.
  • Perform administrative tasks, including drafting letters, memos, reports, and filing documents.
  • Responsible for shipping, receiving, and distribution of mail and packages.
  • Manage office supplies.

    • HR/Payroll:

    • Compile and update employee records, and manage documents for onboarding, termination, and other status changes.
    • Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations).
    • Deal with employee requests regarding human resources issues, rules, and regulations.
    • Assist in payroll preparation by providing relevant data (hours, absences, bonuses, leaves, insurance withholdings).
    • Coordinate healthcare insurance enrollment and act as the employees' primary point of contact.
    • Communicate with payroll provider when necessary.
    • Properly handle complaints and grievance procedures.
    • Coordinate communication with candidates and schedule interviews.
    • Conduct initial orientation to newly hired employees.
    • Review and process expense reports via SAP Concur.

    Office Management:

    • Enforce discipline in keeping the office and lab space organized, clean, and visually appealing.
    • Bring a team-oriented and positive attitude to our office.
    • Organize and set up company events.

    Required Skills:

    • Ability to maintain confidentiality.
    • Strong command of the logistics of an office workflow.
    • Strong emotional intelligence and calming demeanor.
    • Strong verbal and written communication skills.
    • Proficient in Microsoft 365 (Excel, Word, Outlook).
    • Excellent organizational skills and attention to detail.

    Travel:

    No

    To Apply:

    Send resume to [email protected]. Place the job opening number in the subject line of the email. Provide resume in PDF format and use full name in file name